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Monday, November 15, 2010

Sharing a Document with a Google Group? >Workaround

Sharing a document with a Google group?

Looking for a workaround to the fact that it doesn't automatically show up in folks doclists?

Here's a quick easy way to do just that.

 

Hat tip to Dana Nguyen for sharing how to do this.

First of all, set up a group (you can do this with both Public and Apps accounts)

Secondly, take the address that was created for the group (i.e. http://groups.google.com/group/NAME-OF-GROUP) and add the groups address as collaborators and/or editors.

Here's where the workaround starts:

  1. They will need to know the name of the document they were invited to (this could be accomplished by emailing the group or posting it in the group discussion board) 
  2. They will need to search for it, and then open it 
  3. Once it is searched and opened they need to "star it" so that they can come back to it if need be. 
  4. Unfortunately, if they want to add it to their doclist then they will need to add themselves to the document (via sharing)

 

The benefits to doing it this way are that as folks are added or deleted form a group they then lose or gain permissions to all documents, folders, sites, etc.

TREMENDOUS management and organization tool for teachers and admin

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